Active students
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2026 / 2027
Academic year 2026/27 · Semester 1
Your institution at a glance.
Track students, academics and finance from one calm, connected workspace.
Fees collected
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New activity will appear as your institution begins using the system.
No operational activity has been recorded yet.
Needs attention
Live operational items requiring review.
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Quick actions
Common things you may want to do
Developer workspace
Safe role preview
Inspect representative portal layouts without opening, changing or impersonating a live school account.
Choose a portal layout
This workspace is intentionally isolated from production records.
Preview mode
Administrator preview
Institution-wide configuration, student administration, finance, academic setup and reports.
Preview only: no school record, payment, result, or personal data is queried or changed.
Student management
Students
Register new learners and capture their admission details. The Academic Registrar assigns programme placement; login creation and account access remain with administrators.
| Student | Admission no. | Programme | Programme fee | Paid | Arrears | Contact | Admitted | Status |
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Public portal applications
Online admissions
Review applications, communicate privately with applicants, then approve confirmed admission payments before student access is issued.
Admissions register
New public applications are kept separate from student records until an authorised payment approval creates the student account.
| Application | Applicant | Contact | Programme | Study choice | Status | Admission fee | Submitted | Decision |
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Admission verification
Year one registration review
Verify private student uploads or return an item with a correction note. This workspace is restricted to the Dean of Studies and administrators.
| Student | Admission no. | Programme | Document | File | Status | Submitted |
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Student record
Student profile
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People & permissions
Staff and roles
Create administrator, trainer, secretary and Dean of Studies accounts directly, then allocate only the workspaces each staff member needs.
Active staff register
Administrators have full access. Use Module access to narrow a staff member’s workspaces.
| Worker | Employee no. | Job title | Department | System role | Module access | Employment status |
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Academic setup
Academics
Manage TVET programmes, competency units and NITA trade-test records in focused pages.
Programme families
Each field of study is shown once. Open it to manage its individual levels, codes, units and examination route.
| Programme family | Department | Levels / routes | Units |
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Add a programme level or trade route
Create a level beneath an existing programme family, then choose CDACC, NITA, or both examination pathways.
Units
CDACC units can be classified as basic, common or core with competency evidence. NITA theory and practical units remain distinct.
| Unit | Programme | Study month | Semester | Hours | Assessment route |
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Add a unit
Choose the programme, assessment route, study month and semester. Ready units are displayed in the matching student curriculum.
NITA trade tests & TVET CDACC assessment
Track bookings, candidate numbers, competency outcomes, trade-test results and certificate references independently from internal marks.
| Student | Programme | Body / route | Level / series | Booking / candidate | Status / outcome |
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Programme fee structures
Set annual fee by programme and study year, with an optional vote-head breakdown.
| Programme | Academic year | Study year | Total fee |
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Academic calendar
Maintain the current academic year and its Semester 1, 2 and 3 periods.
| Academic year | Semester | Period |
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Student accounts
Finance
Receive and record student payments against the fee structure set by the administrator.
Total programme fees
——Total collections
—Confirmed paymentsOutstanding balance
——Payments awaiting approval
Card and cheque submissions only affect a student account after finance approval.
| Student | Amount | Method | Transaction details | Submitted |
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Student finance accounts
Payments use the active programme fee structure. A credit is shown when a student pays more than their fee.
| Student | Admission no. | Programme | Payable fee | Paid | Account |
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Credentials and alumni
e-Certificates
Validate graduation, issue tamper-evident certificates and maintain the alumni archive.
My e-Certificate
Your certificate becomes downloadable after academics, finance and graduation approval are complete.
Graduation readiness
All programme units must be released and passed, the fee balance must be zero, and graduation requires approval before issue.
| Student | Programme | Units | Fee position | Graduation | Certificate readiness |
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Issued certificates
Use Preview to review an issued credential, or freeze/revoke its public link.
| Student | Programme | Hash | Issued | Status |
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Certificate signatories
Active signatories appear on newly downloaded certificates.
| Name | Role | Signature image | Status |
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Daily learning engagement
Attendance
Record a class register, include the approved attendance sheet, and follow attendance trends across active students.
Recent class registers
Each register records its department, level, semester and signed attendance-list PDF. Archived records remain available to authorised staff.
| Date & time | Department | Level | Unit | Semester | Remarks / PDF | Marked | Present | Absent / late |
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Assessment management
Results
Enter assignment, CAT and final marks; submit them for review, and release approved results.
Results register
Approved or released marks are locked to trainers. A correction must be requested with an HOD-stamped PDF marksheet; only an administrator can apply it.
| Student | Unit | Semester | Assignment | CAT | Exam | Total | Grade | Framework / outcome | Trainer | Submitted by | Approved by | Correction | Status |
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Digital academic campus
Course spaces
Lessons, course resources, readings, announcements and discussions for each registered unit.
Digital assessment
Online assessments
Timed quizzes, CATs, assignments and final exams with autosave, feedback and trainer review.
Available assessments
Assessments for your published course spaces and registered units.
Attempt history
| Assessment | Attempt | Status | Score | Grade | Outcome | Submitted |
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Results and feedback
Trainer feedback will appear after results are released.
Assessment windows and review
Configure weights, timing, publication and question settings. Trainer review is required for short-answer and essay responses.
| Assessment | Course | Weight | Window | Duration | Attempts | Status |
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AI-generated question drafts
Suggestions remain unpublished until reviewed and approved by a trainer.
No question suggestions waiting for review.
Assignments and marking
Staff can publish coursework for their allocated courses and grade student submissions.
| Assignment | Course | Due date | Maximum score | Status |
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Agora live classes
Join a scheduled online lesson. Attendance is recorded after the Agora connection succeeds.
| Class | Course | Schedule |
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Teaching and examination schedule
Timetable
Schedule classes and manage student-facing examination arrangements in one place.
Early-support signals
Learning analytics
Live attendance and assessment indicators to guide timely student support.
Active students
—Current student recordsOn track
—Attendance at or above 75%Needs follow-up
—Attendance below 75%Attendance support list
Students below the 75% threshold across recorded sessions. Removing a follow-up item does not delete attendance records.
| Student | Registration no. | Semester | Sessions | Attendance | Suggested action | Action |
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Digital assessment summary
Class performance from graded attempts and submissions waiting for trainer review.
| Course | Unit | Assessments | Graded attempts | Class average | Pass rate | Pending review |
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Learning resources
Digital library
Share trusted learning materials with the institution.
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Institution communication
Announcements and public news
Publish secure internal notices or choose to show a news item on the public college website.
Institution insight
Reports
Live summaries drawn from institutional records.
Active students
—Current registrationsFees collected
——Released results
—Academic recordsEnrolment by programme and level
Active students grouped by programme, level of study, and linked to their names.
| Programme | Level | Students |
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Finance position
Programme fees, confirmed payments and outstanding arrears.
| Measure | Amount |
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Administration
Institution settings
Maintain the school name, current academic year and contact details shown across the portal.